End-to-End Event Planning or Virtual Executive Assistance by Rebekah Schlessman

End-to-End Event Planning or Virtual Executive Assistance by Rebekah SchlessmanEnd-to-End Event Planning or Virtual Executive Assistance by Rebekah Schlessman

End-to-End Event Planning or Virtual Executive AssistanceRebekah Schlessman

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I offer full-service event management and virtual executive assistance designed to streamline operations, elevate experiences, and deliver flawless results. With over 15 years of experience, I specialize in stepping into complex environments, managing events and operations with minimal onboarding, and bringing structure and calm to fast-moving projects. What sets me apart is my ability to act as both a strategic partner and hands-on executor, making the entire process seamless from concept to completion.

What's included

Full Event Recap

Attendance numbers vs. goals Engagement metrics (sessions attended, booths visited, etc.) Key wins, challenges, and takeaways Final budget vs. actual spend Vendor payment tracking and final reconciliations Sponsorship fulfillment report (what was delivered vs. promised) Final vendor list with contacts Notes on vendor performance and recommendations for future use Survey results (summary and raw data if collected) Testimonials or notable attendee comments Activation success overview Deliverables met Opportunities for future collaborations Activation success overview Deliverables met Opportunities for future collaborations Branded materials, presentations, signage designs (if created) Event photos, videos, and recording files (properly organized) Templates or decks used during the event Detailed notes on process improvements, suggestions for scaling, or ways to enhance ROI for future events. Pre-drafted email templates for sponsors, vendors, and attendees (if desired) to make follow-up easier.

Executive Assistance

Email Management Data Entry Scheduling & Appointment Confirmation Basic Financial & Invoicing Tasks Proofreading & Document Editing Transcription Basic Research & Data Collection Travel Arrangements Client Communication & Customer Support Content Creation SOP (Standard Operating Procedure) Creation Project Management Social Media Management Meeting Planning & Management (50 people) Budget Management Email Marketing

FAQs

I have worked a wide range of events including corporate conferences, trade shows, brand activations, nonprofit fundraisers, festivals, and large-scale public events. I'm comfortable managing everything from small VIP gatherings to multi-thousand attendee events

I handle vendor sourcing end-to-end. I research, vet, negotiate terms, and manage contracts to ensure we get reliable, cost-effective services while protecting the client's interests.

I stay calm under pressure and focus immediately on solutions. I build contingency plans into the project from the start and maintain flexibility to pivot when unexpected challenges arise.

Yes. I can support social media marketing, email campaigns, event landing pages, and PR outreach, depending on your needs.

I deliver a full post-event report including attendance metrics, budget reconciliation, vendor evaluations, sponsor fulfillment reports, and strategic recommendations for future events.

I adapt to your preferred level of involvement. Some clients prefer to be very hands-on; others want me to take full ownership. I’m comfortable working either way.

Yes. I often integrate light project management and operational support into my EA work, helping teams stay organized, meet deadlines, and streamline processes.

I offer comprehensive EA support: calendar and inbox management, travel coordination, meeting preparation, client communications, project tracking, vendor management, and light bookkeeping.

I triage based on deadlines, business impact, and leader preferences. I also maintain clear, ongoing communication to ensure the right priorities are always in focus.

I'm highly proficient with Google Workspace, Microsoft Office, Slack, Asana, Trello, HubSpot, Salesforce, Zoom, and many other productivity and CRM platforms. I learn new systems quickly if needed.

Yes. I have supported multiple leaders simultaneously, balancing competing priorities while maintaining organized systems and clear communication.

I am responsive during standard business hours and can adjust to accommodate different time zones or peak periods when necessary. Communication expectations are set clearly up front.

Yes, extensively. I am comfortable working asynchronously, staying organized across time zones, and maintaining strong virtual communication.

I adapt quickly. I typically request a brief onboarding session to understand your systems and preferences, but I'm highly self-sufficient and able to operate independently within a short time.

I’m extremely independent but collaborative when needed. I know when to take ownership and when to loop others in for alignment.

I don't just execute tasks — I bring strategic thinking, proactive support, and a calm, steady presence that helps businesses and leaders operate at their best. I'm fast-moving but detail-obsessed, and I prioritize making your life easier from day one.

Contact for pricing