Maximize Your Growth Potential : Your Next VA by Ryagne Mai

Maximize Your Growth Potential : Your Next VA

Ryagne Mai

Contact for pricing

About this service

Summary

I provide expert virtual executive assistance, streamlining operations and enhancing productivity for busy professionals. On Contra, clients can easily book my services, discuss project details, and securely manage payments through the platform's user-friendly interface.

Process

Client's Step-by-Step Process on Contra:

Client Discovers Your Profile:

The client searches for virtual assistants or related services on Contra.com.

They come across your profile, which showcases your skills, experience, and services (like those listed in your provided text).

They are attracted to your profile due to your clear descriptions and professional presentation.

Client Reviews Your Profile:

The client reads your summary, which highlights your executive assistance and project management expertise.

They look at your detailed services and deliverables, which match their needs (e.g., meeting management, document control, financial tasks).

They may review any portfolio items or testimonials you've included.

Client Messages You (Initiates Contact):

The client clicks the "Message" button on your profile.

They send you a message explaining their project needs and asking any initial questions.

They may ask about your availability, rates, or specific experience related to their requirements.

You Respond and Discuss Project Details:

You promptly respond to the client's message.

You engage in a conversation to understand their needs thoroughly.

You ask clarifying questions to ensure you have a clear picture of the project scope.

If applicable, you discuss time zone considerations, given your location in Taguig, and their location.

You provide a clear outline of how you can assist them.

You Provide a Proposal (Optional):

Based on the discussion, you may provide a formal proposal outlining the project scope, deliverables, timeline, and cost.

This proposal can be sent through Contra's messaging system or as a document attachment.

Client Books Your Services (Contract Creation):

Once the client agrees to your terms, you guide them through the booking process on Contra.

Contra will create a contract outlining the agreed-upon services and payment terms.

Both you and the client review and accept the contract.

Client Makes Payment (Escrow):

The client makes payment through Contra's secure payment system.

Contra holds the payment in escrow until the project is completed.

You Begin Work:

You start working on the project based on the agreed-upon scope and timeline.

You maintain regular communication with the client, providing updates and seeking feedback as needed.

You use Contra's messaging system to share files and collaborate.

Project Completion and Delivery:

You complete the project and deliver the agreed-upon deliverables to the client.

You confirm with the client that they are satisfied with the work.

Client Approves and Funds Release:

The client reviews the deliverables and confirms their satisfaction.

They approve the project on Contra.

Contra releases the funds from escrow to you.

Client Provides Feedback (Optional):

The client may leave feedback and a review on your Contra profile.

This feedback helps build your reputation and attract future clients.

FAQs

How does the process work on Contra.com?
Contra simplifies the process. You can browse my services, message me to discuss your needs, and then book directly through the platform. Contra handles secure payments and provides a seamless communication channel for our collaboration
What information do I need to provide to start working with you?
To begin, I'll need a clear understanding of your specific needs and goals. This may include: § Your preferred communication methods. § Access to relevant calendars or scheduling tools. § Any specific software or platforms you use. § Details on the tasks or projects you need assistance with. Any relevant documents, or access to them, that are needed to perform the required tasks
How do you handle payments on Contra?
Contra provides a secure payment system. You can pay directly through the platform, and Contra handles the transaction securely.
How will we communicate during our collaboration?
We can communicate through Contra's messaging system, email, or other platforms as needed. I prioritize clear and consistent communication.
What if I need to adjust or change the scope of our project?
I'm flexible and adaptable. We can discuss any changes to the project scope and adjust the agreement accordingly through Contra
How do I share sensitive documents with you?
We can use secure cloud storage platforms like OneDrive, Dropbox, or Google Drive, ensuring your data is protected. I also follow strict confidentiality protocols
How do I book your services?
Simply message me through Contra to discuss your needs, and I'll guide you through the booking process on the platform.
Can I see examples of your previous work?
For Social Media Marketing. Yes, upon request, I can provide relevant examples of my work, while maintaining client confidentiality

What's included

Comprehensive Virtual Administration & Execuive Support
*Project Administration & Coordination: -Schedule and manage meetings across diverse stakeholders (clients, government, international subcontractors). -Act as a liaison, ensuring smooth communication between all parties and headquarters (e.g., Japan, Mexico, Spain). -Coordinate logistics with hotels, suppliers, and management teams. *Financial & Administrative Management: -Process and manage reimbursements and invoices. -Handle document control and maintain organized records. -Assist with permit applications and visa processing. -Prepare for and support government audits. *Reporting & Communication: -Generate monthly reports. -Develop and manage email templates for efficient communication. -Utilize platforms like Aconex and Box* for project document management. *Digital & Social Media Management: -Manage social media platforms (Facebook, TikTok). -Maintain WordPress websites. -Implement chatbot strategies using Manychat. -Create engaging visual content with Canva, CapCut, Limewie, Prompthunt, Copy.ai and PowerDirector. *Productivity & Collaboration Tools: -Utilize project management tools (Asana, Notion). -Manage schedules and appointments with Google Calendar, Microsoft Teams, and Notion. -Facilitate virtual meetings with Zoom, Google meet, Loom and Microsoft Teams. -Utilize cloud storage with OneDrive, Box and Dropbox. *Financial tracking using Quickbooks. *General Virtual Assistance: Data entry and management using Microsoft Office 365, Google Workspace, Monday.com, Asana and Jotform and Proficient in Microsoft 365.

Example projects