Expert Event Planner: Seamless Coordination for Memorable Events

Heena Soni

Starting at

500

About this service

Summary

I offer end-to-end event planning services, including meticulous coordination, and budget management to create memorable and stress-free events. With a keen eye for detail and strong organizational skills, I ensure every aspect of your event runs smoothly. What sets me apart is my ability to deliver personalized solutions tailored to your vision, combined with my expertise in handling events of all sizes with precision and creativity.

Process

Initial Consultation

Discuss the client’s vision, goals, and event requirements.

Understand the budget, timeline, and guest count.

Provide an initial proposal outlining services and scope.

Planning & Concept Development

Create a detailed event plan with timelines and deliverables.

Develop a theme or concept that aligns with the client’s vision.

Prepare a preliminary budget breakdown for approval.

Guest Management

Design and send invitations (digital or printed).

Track RSVPs and manage the guest list.

Plan seating arrangements (if applicable).

Event Execution Plan

Finalize the detailed event schedule and task assignments.

Coordinate logistics for venue setup, décor, and equipment delivery.

Conduct a pre-event walkthrough to ensure everything is in place.

What's included

Detailed Event Plan
1. Event timeline and schedule. 2. Task breakdown with deadlines. 3. Vendor and supplier coordination details.
Budget Plan
1. Comprehensive event budget with itemized costs. 2. Expense tracking and regular updates.
Venue Layout and Design
1. Seating arrangement plan or floor plan. 2. Décor theme and visual mockups (if applicable)
Guest Management Details
1. Finalized guest list with RSVPs. 2. Customized invitation designs (digital or print). 3. Seating chart (if required).
Marketing/Promotional Materials (if applicable)
1. Event posters, banners, and flyers. 2. Social media content calendar.

Duration

2 weeks

Skills and tools

Program Manager

Event Planner

Cost Estimator