Custom AI Voice Agents | Appointment Booking & Call Automation by Jared MainaCustom AI Voice Agents | Appointment Booking & Call Automation by Jared Maina
Custom AI Voice Agents | Appointment Booking & Call AutomationJared Maina
Cover image for Custom AI Voice Agents | Appointment Booking & Call Automation
I build custom AI voice agents that answer your business phone calls 24/7, book appointments, and handle customer inquiries - so you never miss another lead.
šŸ’¼ IDEAL FOR:
Service businesses missing 20+ calls per week
Businesses that need after-hours coverage
Companies with overwhelmed front desk staff
Solo entrepreneurs who can't answer every call
Any business that relies on phone bookings
šŸŽÆ WHAT I BUILD:
āœ… AI Phone Receptionists - Answer calls professionally, even after hours āœ… Appointment Booking Systems - Integrate with Google Calendar, Calendly, Acuity āœ… Call Screening & Routing - Filter spam, route urgent calls to you āœ… Customer Service Bots - Answer FAQs, provide business information āœ… Lead Qualification Systems - Pre-screen callers before transferring
Perfect for service businesses: HVAC, plumbing, med spas, salons, dental offices, law firms, real estate agents, contractors.
šŸ“Š WHAT YOU GET:
āœ”ļø Custom AI trained on YOUR business, services, and pricing āœ”ļø Natural conversation flow (doesn't sound robotic) āœ”ļø Calendar integration - appointments booked automatically āœ”ļø Call transfers for complex requests āœ”ļø Complete documentation and training āœ”ļø 2 rounds of revisions included
⚔ DELIVERY:
Standard projects: 3-5 business days
Rush delivery available: 48 hours (additional fee)
Ongoing support packages available
šŸŽ FIRST-TIME CLIENT BONUS:
Free 30-minute consultation to scope your needs
Custom workflow diagram before we start
1 month of free post-delivery support included
šŸ› ļø TECH STACK:
VAPI / Retell AI / Atlas - Voice AI platform
Make.com / Zapier - Workflow automation
Google Calendar / Calendly - Appointment integration
Go High Level - Business Operating System
Twilio - Phone infrastructure
OpenAI / Claude - LLM integration
Google Sheets - Data management
Let's automate your phone so you can focus on what you do best - serving your clients.
Message me with:
Your business type
What calls you're currently missing
Your ideal timeline
I'll send you a custom proposal within 24 hours.
FAQs
You'll receive a fully functional AI voice agent that answers your business phone calls 24/7. This includes: - Custom AI trained on YOUR business, services, and pricing - Professional phone number (or integration with your existing number) - Automatic appointment booking into your calendar (Google Calendar, Calendly, etc.) - Natural conversation flow that doesn't sound robotic - Call transfers for complex requests you want to handle personally - SMS confirmations sent to customers after booking - Complete setup documentation and training video Everything is set up, tested, and ready to go. You just need to activate it.
Standard delivery: 3-5 business days Rush delivery: 48 hours (additional $150 fee) Timeline breakdown: - Day 1: Consultation call + gathering your business details - Day 2-3: Building and configuring your AI system - Day 4: Testing and refinements - Day 5: Training session + handoff You'll have access to progress updates throughout the build process.
This works great for any service-based business that relies on phone calls and appointments: āœ… HVAC, plumbing, electrical contractors āœ… Med spas, dental offices, wellness clinics āœ… Hair salons, barbershops, beauty services āœ… Real estate agents and property managers āœ… Law firms and professional services āœ… Cleaning services and home maintenance āœ… Pet grooming and veterinary clinics āœ… Fitness studios and personal trainers Basically, if you're missing calls because you're busy with customers, out on jobs, or closed after hours - this is for you.
It sounds natural and professional - not robotic at all. The AI uses advanced language models (same technology as ChatGPT) to have human-like conversations. It can: - Understand different accents and speaking styles - Handle interruptions naturally - Ask clarifying questions when needed - Adjust tone based on the conversation Most callers don't realize they're talking to an AI unless you tell them. You can listen to demo calls here: [link to your Loom demos]
The AI is trained to handle 90% of common calls, but when it encounters something outside its knowledge, it will: 1. Politely tell the caller: "That's a great question. Let me connect you with someone who can help you with that specifically." 2. Transfer the call to you or your team 3. Send you a notification about what the caller needed You maintain full control - the AI handles routine bookings and questions, complex issues come to you.
You have two options: Option 1: Update it yourself (I provide documentation) Option 2: Monthly support package ($75/month) The monthly support includes: - Unlimited updates to services, pricing, or availability - Technical support if anything breaks - Monthly optimization based on call data - Priority response (within 24 hours) Most clients choose the monthly support for peace of mind.
I offer 2 rounds of revisions to ensure you're completely happy. If after revisions you're still not satisfied, I offer a satisfaction guarantee: - If the AI doesn't meet the agreed-upon requirements, I'll refund 50% of the setup fee - If there's a technical failure on my end, full refund I've never had to issue a refund because we align on requirements upfront during the consultation call. My goal is your success - if this doesn't help your business capture more calls, I haven't done my job right.
Yes! I can integrate with most popular business tools: āœ… Calendars: Google Calendar, Calendly, Acuity, Cal.com āœ… CRMs: HubSpot, Salesforce, Pipedrive, GoHighLevel āœ… Communication: Twilio, Slack notifications, email alerts āœ… Payment: Stripe (for collecting deposits when booking) āœ… Other: Most tools with APIs or Zapier/Make.com integration Let me know what you're currently using, and I'll confirm compatibility during our consultation call.
Unlimited simultaneous calls. Unlike a human receptionist who can only handle one call at a time, your AI can answer: - 1 call - 10 calls - 100 calls All at the same time, without any wait time for callers. This is especially useful during busy periods (Monday mornings, after a storm for HVAC companies, holiday rushes, etc.)
Yes. Security is built into every layer: - All conversations are encrypted - Customer data is stored securely (HIPAA-compliant options available for medical practices) - You own all the data - I don't access it after delivery - Phone numbers and appointments are only accessible by you - No data is shared with third parties For medical/healthcare businesses, I can build HIPAA-compliant systems with additional safeguards.
Starting at$500
Schedule a call
Duration1 week
Tags
Go High Level
Retell Ai
Twilio
Vapi
AI Agent Engineer
AI Automation
AI Voice Developer
Service provided by
Jared Maina Nairobi, Kenya
1
Followers
Custom AI Voice Agents | Appointment Booking & Call AutomationJared Maina
Starting at$500
Schedule a call
Duration1 week
Tags
Go High Level
Retell Ai
Twilio
Vapi
AI Agent Engineer
AI Automation
AI Voice Developer
Cover image for Custom AI Voice Agents | Appointment Booking & Call Automation
I build custom AI voice agents that answer your business phone calls 24/7, book appointments, and handle customer inquiries - so you never miss another lead.
šŸ’¼ IDEAL FOR:
Service businesses missing 20+ calls per week
Businesses that need after-hours coverage
Companies with overwhelmed front desk staff
Solo entrepreneurs who can't answer every call
Any business that relies on phone bookings
šŸŽÆ WHAT I BUILD:
āœ… AI Phone Receptionists - Answer calls professionally, even after hours āœ… Appointment Booking Systems - Integrate with Google Calendar, Calendly, Acuity āœ… Call Screening & Routing - Filter spam, route urgent calls to you āœ… Customer Service Bots - Answer FAQs, provide business information āœ… Lead Qualification Systems - Pre-screen callers before transferring
Perfect for service businesses: HVAC, plumbing, med spas, salons, dental offices, law firms, real estate agents, contractors.
šŸ“Š WHAT YOU GET:
āœ”ļø Custom AI trained on YOUR business, services, and pricing āœ”ļø Natural conversation flow (doesn't sound robotic) āœ”ļø Calendar integration - appointments booked automatically āœ”ļø Call transfers for complex requests āœ”ļø Complete documentation and training āœ”ļø 2 rounds of revisions included
⚔ DELIVERY:
Standard projects: 3-5 business days
Rush delivery available: 48 hours (additional fee)
Ongoing support packages available
šŸŽ FIRST-TIME CLIENT BONUS:
Free 30-minute consultation to scope your needs
Custom workflow diagram before we start
1 month of free post-delivery support included
šŸ› ļø TECH STACK:
VAPI / Retell AI / Atlas - Voice AI platform
Make.com / Zapier - Workflow automation
Google Calendar / Calendly - Appointment integration
Go High Level - Business Operating System
Twilio - Phone infrastructure
OpenAI / Claude - LLM integration
Google Sheets - Data management
Let's automate your phone so you can focus on what you do best - serving your clients.
Message me with:
Your business type
What calls you're currently missing
Your ideal timeline
I'll send you a custom proposal within 24 hours.
FAQs
You'll receive a fully functional AI voice agent that answers your business phone calls 24/7. This includes: - Custom AI trained on YOUR business, services, and pricing - Professional phone number (or integration with your existing number) - Automatic appointment booking into your calendar (Google Calendar, Calendly, etc.) - Natural conversation flow that doesn't sound robotic - Call transfers for complex requests you want to handle personally - SMS confirmations sent to customers after booking - Complete setup documentation and training video Everything is set up, tested, and ready to go. You just need to activate it.
Standard delivery: 3-5 business days Rush delivery: 48 hours (additional $150 fee) Timeline breakdown: - Day 1: Consultation call + gathering your business details - Day 2-3: Building and configuring your AI system - Day 4: Testing and refinements - Day 5: Training session + handoff You'll have access to progress updates throughout the build process.
This works great for any service-based business that relies on phone calls and appointments: āœ… HVAC, plumbing, electrical contractors āœ… Med spas, dental offices, wellness clinics āœ… Hair salons, barbershops, beauty services āœ… Real estate agents and property managers āœ… Law firms and professional services āœ… Cleaning services and home maintenance āœ… Pet grooming and veterinary clinics āœ… Fitness studios and personal trainers Basically, if you're missing calls because you're busy with customers, out on jobs, or closed after hours - this is for you.
It sounds natural and professional - not robotic at all. The AI uses advanced language models (same technology as ChatGPT) to have human-like conversations. It can: - Understand different accents and speaking styles - Handle interruptions naturally - Ask clarifying questions when needed - Adjust tone based on the conversation Most callers don't realize they're talking to an AI unless you tell them. You can listen to demo calls here: [link to your Loom demos]
The AI is trained to handle 90% of common calls, but when it encounters something outside its knowledge, it will: 1. Politely tell the caller: "That's a great question. Let me connect you with someone who can help you with that specifically." 2. Transfer the call to you or your team 3. Send you a notification about what the caller needed You maintain full control - the AI handles routine bookings and questions, complex issues come to you.
You have two options: Option 1: Update it yourself (I provide documentation) Option 2: Monthly support package ($75/month) The monthly support includes: - Unlimited updates to services, pricing, or availability - Technical support if anything breaks - Monthly optimization based on call data - Priority response (within 24 hours) Most clients choose the monthly support for peace of mind.
I offer 2 rounds of revisions to ensure you're completely happy. If after revisions you're still not satisfied, I offer a satisfaction guarantee: - If the AI doesn't meet the agreed-upon requirements, I'll refund 50% of the setup fee - If there's a technical failure on my end, full refund I've never had to issue a refund because we align on requirements upfront during the consultation call. My goal is your success - if this doesn't help your business capture more calls, I haven't done my job right.
Yes! I can integrate with most popular business tools: āœ… Calendars: Google Calendar, Calendly, Acuity, Cal.com āœ… CRMs: HubSpot, Salesforce, Pipedrive, GoHighLevel āœ… Communication: Twilio, Slack notifications, email alerts āœ… Payment: Stripe (for collecting deposits when booking) āœ… Other: Most tools with APIs or Zapier/Make.com integration Let me know what you're currently using, and I'll confirm compatibility during our consultation call.
Unlimited simultaneous calls. Unlike a human receptionist who can only handle one call at a time, your AI can answer: - 1 call - 10 calls - 100 calls All at the same time, without any wait time for callers. This is especially useful during busy periods (Monday mornings, after a storm for HVAC companies, holiday rushes, etc.)
Yes. Security is built into every layer: - All conversations are encrypted - Customer data is stored securely (HIPAA-compliant options available for medical practices) - You own all the data - I don't access it after delivery - Phone numbers and appointments are only accessible by you - No data is shared with third parties For medical/healthcare businesses, I can build HIPAA-compliant systems with additional safeguards.
$500