Fully automated lead capture and AI-powered outbound calling system built in n8n. This workflow captures form submissions, validates phone numbers, automatically calls leads using Vapi, qualifies them with an AI assistant, and logs structured results into Google Sheets.

✅ Captures inbound leads via custom form ✅ Standardizes & validates phone numbers automatically ✅ Filters out incorrect phone formats ✅ Instantly calls the lead using AI voice agent ✅ Waits and polls call status automatically ✅ Detects voicemail vs completed call ✅ Extracts structured qualification data ✅ Logs all results inside Google Sheets ✅ Handles retries with polling logic

Name

Phone Number

Email

Company Name

Role

Request

Company Size

During the call, the AI assistant:

Speaks with the lead naturally

Understands their needs

Extracts structured qualification data

Identifies:

The workflow automatically classifies outcomes:

❌ Incorrect phone → Logged as “Incorrect Phone #”

📩 Voicemail → Logged as “Call Back”

✅ Completed call → Logged as “Complete” with full qualification data

All records are appended cleanly into Google Sheets with timestamps.

Phone number cleaning (removes symbols, handles +1 country code)

Strict format validation (10-digit US format)

Conditional branching for call outcomes

Automatic polling until call ends

Structured data extraction from AI artifacts

Status-based sheet logging

Agencies running inbound funnels

Service-based businesses

Appointment setting teams

High-ticket offer owners

SaaS companies

Sales automation systems

n8n automation

Vapi AI voice calling API

Google Sheets CRM logging

HTTP API integrations

If you want a fully automated AI outbound caller that captures, qualifies, and logs leads without human intervention, This workflow is built for you.